Please note that this consent form applies to social gatherings/get-togethers to be held in or about blocks and quads for limited invitees. For parties, please book the hall at the academia office.

When do I need consent for a social gathering?

• Whenever a social get together, or gathering is planned to be held at a block or quad, and invitations are extended
• When it is regarded as necessary, in the discretion of any executive leader, assistant resident head or staff member of Academia

When must I ask for consent?

At least five days before the social gathering is due to take place.

Who may grant consent?

Any one of the four assistant resident heads (preferably the one responsible for the block where the social gathering is planned to be held).

Is the granting of consent obligatory?

No, the granting of consent is at the reasonable discretion of the assistant resident head and may be withdrawn at any stage if information comes to light that negatively influences the consent granted earlier.

Academia blocks/quads cannot serve as a party venue. Consent to hold a social gathering at a block is a privilege, not a right. The hall has to be booked for any party or large social function or gathering. This document only applies to social gatherings planned to take place at blocks/quads.

What are the rules?

• The Code of Conduct applies unaltered;
• Quiet time rules remain unaltered, and the party has to end by the quiet time applicable;
• The number of guests shall not exceed the number for which consent has been granted;
• Noise must be kept to an acceptable level and be respectful of other people in the block who may wish to study;
• NO BOOM boxes / big speakers;
• Music must REMAIN at the volume/ type agreed to when the consent is granted. If there is no consensus over the volume, no music will be allowed;
• Music may only be played from a room;
• If the rules concerning music are not adhered to following a warning, the sound equipment may be confiscated;
• dancing on tables and funnels is NOT allowed;
• all furniture to be treated with respect and to be returned to units after the party;
• handling/abuse of fire-fighting equipment is strictly prohibited;
• no indecent behaviour of any kind will be tolerated (this includes undressing and making use of the garden as a urinal);
• flower beds are to be avoided;
• Verbal or physical abuse of other residents of Academia, the ALC, Assistant Resident Heads, mentors, security personnel, and night guards will not be tolerated;
• The area where the gathering was held is to be cleaned by 08h00 of the next day;
• The ALC, Assistant Resident Head(s), security personnel, and night guards may at any stage withdraw consent for the social gathering when, at their discretion, the rules are not being adhered to.

Terms & Conditions

• Quiet times: All parties should remain within quiet times. Monday – Thursday 21:00; Friday and Saturday 23:00 and Sunday is 24-hour quiet time. No socials will be allowed within two weeks before the start of the exam or within the exam.
• Guests: A maximum of 25 people will be allowed, including those residing in the block where the proposed social is to take place.
• Social frequencies: Only one party per block per evening will be permitted. The same room cannot host a social more than twice a month. The Assistant Residence Head will use discretion on how many block parties are allowed within a month.
• Application for permission: You should submit the electronic form three days (72 hours) in advance. The Assistant Residence Head of your house will receive the form and will grant/deny consent for the social by email. Without consent the social cannot proceed.
• The code of conduct applies unaltered.
• Noise/Music: Noise must be kept to an acceptable level and be respectful of other people in the block who may wish to study. NO BOOM boxes / big speakers; Music must REMAIN at the volume/of the type agreed to when the consent is granted. Music may only be played from a room.
• Furniture and property: All furniture to be treated with respect and to be returned to units after the party; dancing on tables and funnels are NOT allowed; handling/abuse of firefighting equipment is strictly prohibited; flower beds are to be avoided.
• General behavior: No indecent behavior of any kind will be tolerated (this includes undressing and making use of the garden as a urinary facility); Verbal or physical abuse of other residents of Academia, the ALC, Assistant Resident Heads, mentors, security personnel and night assistants will not be tolerated.
• Cleaning up: The area where the gathering was held is to be cleaned by 08h00 of the next day by the hosts of the party.
• The assistant resident head(s), executive leaders, managers, block leaders, security personnel and night assistants may at any stage withdraw consent for the social when their discretion the rules are not being adhered to.
• It is a responsibility of the social event applicant to notify the people in his/her block about the inconvenience the social might cause. You also have to meet with the assistant resident head of your house to discuss the details of the event prior to the event.

Quiet times

Quiet times must be adhered to.

• Monday – Thursday 21:00;
• Friday and Saturday 23:00.
• Sunday: 24 hour quiet time

Number of Guests

A maximum of 20 people will be allowed, including those residing in the block where the proposed social gathering occurs.
Consent will only be granted for one social gathering per block per night. The consent is provided on a “first come, first served” basis, provided that permission will not be granted to the same person consecutively for more than two social gatherings in any one month.